Minutes from the last SSP board meeting on June 13th 2003 - Bergen, Norway

Agenda
1. Prepare the agenda for the General Assembly (GA)
2. Final acceptance of the new statutes
3. Payments for the Bulletin and the Homepage-Webmaster
4. Coverage of travel expenses for Charlotte
5. Other issues

Present:
Karl Skirnisson, Cecilia Thors, Einar Strømnes, Jorun Tharaldsen, Charlotte Maddox-Hyttel (ref.)

1. The agenda for the GA was discussed and the points to be remembered were noted including suggestions for the various posts and appointment of people to pose the suggestions at the GA. Thus a checklist was prepared for the Board members and for the proposed meeting Chairman. Also a list for attendees to mark their names was prepared.

2. The new statutes for the Scandinavian-Baltic Society for Parasitology (SBSP) were gone through for the last time for any minor 'cosmetic' corrections necessary. It was discussed that the last point in the statutes stating that they should be in force as soon as accepted must be emphasised at the GA. Also the fact that all Board members are in the future 'real' Board members (no Deputy members will be elected for the SBSP). The Board accepted the statutes.

3. The costs for the printing of the SSP-Bulletin in connection with the XXI Symposium in Bergen will be covered partly (half) by the symposium organisers (A. Skorping) and partly by the Society. Einar Strømnes will take care of payments to the printer using the local (Norwegian) SSP-account. Also, payments are due to Jorun Tharaldsen (JT) for her work as an editor for the Bulletin. It has previously been agreed that JT should be paid 7000 NOK per year for this work. Previous years there have been 2-3 issues per year. No issues were published in 2002 and only one issue, this final regular issue, in 2003. It was agreed to discuss in the new board (after the GA) what the future payment to JT should be.
Similarly the payment due to Árni Kristmundsson for his work as the Webmaster for the SSP will be discussed at the first Board meeting of the SBSP.

4. The coverage of travel expenses for Charlotte to attend the XXI SSP Symposium as approved by the Board via e-mail, will be taken care of by the Danish SSP-account.

5. Realising that Mats Wahlgreen and Maria Vang Johansen will no longer be Board members we were sorry that they were not present so that we could thank them properly for their work. An extended 'Thank You' will be made at the GA. All their efforts have been greatly appreciated.

Charlotte Maddox-Hyttel
Copenhagen, June 25, 2003

Minutes from the 1st SSP board telephone meeting on May 2nd, 2002

Agenda
1. Collection of new SSP members
2. Fee collection - Status or plans for 2002
3. The SSP Home Page
4. Collection of e-mail addresses
5. Next SSP meeting in Bergen
6. Joining of BaSP and SSP
7. Co-operation with neighbouring Societies
8. Future of the Bulletin
9. Other issues
Participants: Karl Skirnisson (KS, director of meeting), Maria Vang Johansen (MVJ), Katja Pulkkinen (KP), Cecilia Thors (CT), Mats Wahlgren (MW), Charlotte Maddox-Hyttel (CMH, reporter). Absent: Jorun Tharaldsen (JT), Einar Strømnes (ES)

1. Collection of new SSP members
Several new members have joined: 1 in Denmark, 2 in Finland, 1 in Norway, and 7 in Sweden, but none in Iceland.
KS: In Iceland there are 6 members.
ES/CMH: In Norway there are 35 members (according to CMH's member list). The new pamphlet was distributed very recently (No comments on this from the other countries)
CT: In Sweden there are 42 members
KP: In Finland there are 29 members
The international member list has (acc. To CMH's address list) a total of 16 names - no pamphlets have been sent to them yet (KP)
CMH: In Denmark there are 36 members. A suggestion to all local treasurers: New member names and addresses (including email if available) should be sent to the secretary (CMH) for central registration on our address list, a revised version will subsequently be distributed to all at regular intervals (e.g. just prior to our telephone meetings).


2. Fee collection - Status or plans for 2002
KS: In Iceland, the fee for 2002 has not yet been collected. Everyone has paid for 2001.
ES/CMH: In Norway, due to problems with the transfer of accounts, the call for fees was sent out just 2 weeks ago.
CT: Due to problems with a new account for the SSP payments (i.e. no messages re. payments are sent to CT). Updated knowledge on the payment status is not available yet, but things should be in order in a week's time. Apparently not many (14 people) have yet paid the 2002 fee.
KP: There are 2 members who have not paid fees since 1999. It is uncertain whether they are still members. Until now, 9 members have paid in 2001 and 2002 (Payment requests sent out at the same time for the 2 years). Payment requests have not been sent to the International members yet.

3. The SSP Home Page
KS gave a short report - KS has spent hours on the home page. THANK YOU, Karl, for an excellent job! While KS has not demanded any payment for this, our webmaster, Arni, has been paid 2000 Euro for implementing KS's design and drafting. A few more expenses may have been incurred due to purchase of, a.o., books. Everybody praised the homepage - it's a very good product.
KS asked everybody's opinion about publishing the e-mail list of SSP members on the Home Page
After some discussion, there was a general consent that it would be a good idea only if a password is required to get access to the list. Although not shared by all, there was a concern of commercial abuse or at least increased risk of junk mail if the email list was freely available.

4. Collection of e-mail addresses
KS: Email addresses for all 6 members in Iceland
CMH: Email addresses for 17 members in Denmark - the list needs to be carefully revised and checked
KP: 7 email addresses are still missing from the list
CT: 8 email addresses are still missing from the list
Norway?? - According to CMH's list 6 email addresses are missing
International members: 2 email addresses are missing according to CMH list

5. Next SSP meeting in Bergen
KS: News from Arne Skorping in Bergen. SSP 2l will be organised during June 12-15th, 2003. The first announcement of the meeting will include information on main themes, guest lecturers etc., and will be posted in September 2002. For this purpose Arne Skorping will need an updated membership list upon his request to CMH. There were no comments regarding this message.
KS: There is a suggestion of Joern Andreasen, who has pointed out that nobody (i.e. no institutions) is paying the rather high registration fee for retired members or for most of the honorary members of SSP. And if you do not pay you cannot go to the banquet and participate in some social events. However, some of the retired colleagues wish to join our meetings. Joern´s suggestion is that the respective organisers should offer those persons reduced registration fee, if possible.
The above case was observed at the last SSP meeting - and the person in question was just charged to pay the banquet fee. (Sort of out of the minutes, but: This actually seems reasonable, in other words, it could be suggested as a general guideline for the organisers that retirees and/or (????) honorary members need not pay full registration fee, but just need to pay for the banquet.) There was general consent that the SSP should be positive towards this suggestion, because it will probably not regard more than, e.g., 3-5 participants at a meeting. Especially considering that the Bulletin will no longer be published with ordinary issues (see below) but rather only as proceedings of the meetings, the extra amount of money available could be used also for this purpose (support of the emeriti).
Board: In continuation of the 'excess money' discussion it was proposed that the money might be used for student grants either as travel grants and/or as awards for best poster/oral presentation. The latter has been introduced at the Danish Society for Parasitology annual Spring Symposium (joint with the Danish Society for Tropical Medicine and Hygiene) and has been very successful in activating/motivating the young scientists to submit their work for more presentations, including posters.

6. Joining of BaSP and SSP
KS: According to the discussions during the last GA, the new board is expected to work on the joining of the SSP and the BaSP. For this purpose, the statutes must be changed. Furthermore, if we intend to go with the SSP 22 in 2005 to Vilnius the statutes must be changed. All changes must be sent out with the agenda at least one month before the next GA. These facts must be born in mind. The work must start no later than the autumn of this year.
CMH: The BaSP statutes should be requested from the BaSP secretary, so combination of the 2 statues can be initiated - or appropriate changes made to either of the two statues.
KS: Somebody else from the board needs to be in charge of this process so that we, in the board, can share the workload. Who is willing?? Everybody is strongly urged to consider this opportunity and inform Karl + the rest of the board of their wish to be engaged in this important work of joining the 2 Nordic /Baltic societies.
The board all supported the idea of joining the two societies.


7. Co-operation with neighbouring Societies
KS: In September 2001, the SSP got an e-mail from the president of the German Society for Parasitology (GSP), Professor T. Schnieder in Hanover, about possibilities to organise a joint meeting. This request was discussed with the board of the Baltic Society, which strongly supported the idea. In the reply of SSP to GSP we mentioned the possibility to organise a joint meeting of SSP, BaSP and GSP in Vilnius in 2005. Three months ago I got a reply from the GSP. They arrange their meetings in 2004 and 2006 so that our biannual meetings are in different years. For this reason we cancelled the idea of arranging a joint meeting with the GSP in 2005.
Board: There were no further comments.

8. Future of the Bulletin
Jorun Tharaldsen (by mail): I have not received any material for the Bull. yet, but I'm waiting for contributions from Iceland! To be quite honest, if the amount of material does not change drastically soon, it is too much work to keep it going for me alone. My task was to edit, not to fill each issue.
There were some contributions at the meeting in Sweden, which were not included in the previous issue, and I would have been happy to include these in the next one. We have just started a parasitology program at my institute, and a description is now on the institute's web site (www.vetinst.no), I had planned to ask for permission to print it in the Bulletin as well. If I get the two articles from you, and the missing abstracts from Stockholm, plus minutes from the general assembly and the board meetings in Sweden, then there would be enough for a small issue before summer, especially if the board could also contribute with some other society news. So: It would be very good if each of you could maybe find what you could do to fill the next issue. As for the future, after that issue, it may be an idea to keep a paper version for proceedings from the SSP meetings, with abstracts and review papers/full papers from i.e. invited speakers. After all, it is better to have proceedings presented in something a bit more permanent, if possible, but I'll leave the decision to you.
Board: There was general consent that the Bulletin should no longer be published regularly, but rather should be used for proceedings only.
KS: Suggestion that we publish the last ordinary issue in Summer/Autumn, where we explain the Board's decision. Use the opportunity and try to fill the issue with some original results. Keep the Bulletin as a forum to publish abstracts and introductory lectures given at ordinary, special and joint meetings. Those issues have to be financed by the respective organisers, maybe with some support from the Board.
KP: Perhaps each country-representative can give a brief overview of the parasitological research activities in their respective countries? Possibly easiest if people in the various institutions are contacted and asked to give a short summary of main activities.
KS: Easy enough for Iceland
MVJ: Quite a task for Denmark as there are a considerable number of groups - but perhaps a brief introductory on each group - and for the homepage a link via the Danish Society for Parasitology's homepage(www.dsp.kvl.dk) to the various groups.
MW/CT: There are about 5-10 research institutions in Sweden to be covered.
KS: Suggestion that approx. 1 page is written per country with a broad (and brief) overview of parasitological activities. We will tell Jorun about this idea for her comments.

9. Other issues
MVJ: The SSP is registered in the Encyclopaedia of Associations: International Organisations - this contact will be passed on to Charlotte.
At the Royal Vet & Agricultural University in Copenhagen, a M.Sc. in Parasitology will be initiated this fall. The first time the course will be run as a 'pilot' predominantly including Danish M.Sc. students. However, it is meant to be a course taught in English and in the future will be offered internationally to a broader range of potential participants. Further information can be obtained from: www.vetmi.kvl.dk/parasitology.
CT: Can non-paying members be on the mailing list?
KS: Perhaps we should put forth a suggestion at the next GA that retired (emeritus) members pay the student fee (10 Euro). Until the GA, where all members can be given proper orientation, everybody should remain on the mailing list.
KS and CMH will attend the ICOPA meeting in Vancouver, Canada, this summer. KS will represent the SSP at that meeting.
KS: The next board telephone meeting should be in October. Other than that, we will continue to use email correspondence to keep in touch.
CMH: Thank you for a nice meeting, which lasted approx. 50 minutes. The price of this meeting won't be available until next week. I'll let you know!

Charl

Minutes of the General Assembly of SSP, The Karolinska Institute, Stockholm, 6th October 2001
Number of members present (see enclosure): 30

1. Opening of the meeting: President Tellervo Valtonen opened the General Assembly.
2. Election of chairperson of the General Assembly: Jørn Andreassen was elected.
3. Election of Secretary of the General Assembly: Anssi Karvonen was elected.
4. Election of two members to approve the minutes of the General Assembly: Tor A. Bakke and Hans-Peter Fagerholm were elected.
5. Report of SSP activities over the last two years: The President presented the report (see enclosure). The report was accepted without comments.
6. Report of the editor of the Bull. Scand. Soc. Parasitol: Jorun Tharaldsen reported that Bulletin is missing input from the members of the Society. She also mentioned that the editorial Board of the Bulletin is inactive and there is a need to consider the composition of the Board members. The need for a web page for the Society was stressed also to publish the abstracts from the SSP meetings.
7. Report of the Treasurer: The Treasurer Tor Atle Mo presented the report (see enclosure). The report was accepted by the General Assembly without changes.
8. Election of Board members: The following persons were elected as new Board members of SSP: Karl Skirnisson (Iceland) was elected as President , Maria Vang Johanssen (Denmark) was elected as Vice-President, Charlotte Maddox-Hyttel (Denmark) was elected as Secretary, Katja Pulkkinen (Finland) was elected as Treasurer and Cecilia Thors (Sweden) was elected as Board Member.
9. Election of Deputy Board members: The following persons were elected as new Deputy Board members: Einar Strömnes (Norway) and Mats Wahlgren (Sweden).
10. Election of the Auditors and Deputy Auditors: The following persons were elected: Matthias Eydal (Iceland) as Auditor, Tor Atle Mo (Norway) as Auditor, Dag Atle Lysne (Norway) as Deputy Auditor.
11. Membership fee for the next two years: It was decided that the membership fee is unchanged i.e. 25 Euros for regular members and 10 Euros for student members. It was also decided that the new Board should consider the proposal by Jørn Andreassen that the membership fee should be reduced and the Society should get more money from the registration fee at future SSP symposia.
12. Nomination of Honorary Members: The following persons were presented by the Board and nominated as Honorary Members of the Society (in alphabetical order): Jørn Andreassen (Denmark), Göran Bylund (Finland), Odd Halvorsen (Norway), Sven Nikander (Finland) and Jorun Tharaldsen (Norway). A brief history of each Honorary Member will be published in Bull. Scand. Soc. Parasitol.
13. Time and location of the next SSP meeting: The Baltic Society for Parasitology (BaSP) had in writing to SSP offered to hold the next biannual meeting (2003) of SSP in Vilnius, Lithuania. The General Assembly discussed this proposal but according to the SSP rules, the General Assembly has to meet in one of the member countries. The Board decides where to hold the congress, however, it is practical to keep these events together (to hold the General Assembly in a non-member country would require changes in the rules of the Society). Based on an offer by Arne Skorping to organize the SSP meeting in Bergen, the General Assembly decided (for the Board) that the next SSP meeting will be held in Bergen, Norway, in May or June 2003.
14. Other issues:
Co-operation with neighbouring parasitological societies was discussed. The Vice-President of BaSP, Gediminas Valkiunas, gave a talk and presented the wish from the BaSP to join SSP. BaSP has 30 active members. The suggestion of a fusion of these two Societies was strongly supported by several members of the General Assembly. The new Board was asked to start processing this issue and present a plan for discussion and decision at the next General Assembly meeting in Bergen (2003).
Local organisers of the XX SSP Symposium, Prof. Mats Wahlgren, Dr. Johan Lindh, Dr. Staffan Svärd, Dr. Inger Ljungström and Dr. Jens Mattsson, were acknowledged for their excellent work in organising this biannual meeting at the Karolinska Institute, Stockholm.

Jørn Andreassen, chairman,
Anssi Karvonen, secretary
Tor A. Bakke & Hans-Peter Fagerholm, scrutinisers of the minutes

Minutes from the SSP Board Meeting, Stockholm 7th October.2001
Present: Karl Skírnisson President (IS), Cecilia Thors, board member (SE) and Mats Wahlgren, deputy board member (SE). Absent: Maria Vang Johansen, vice president (DK), Charlotte Maddox Hyttel, secretary (DK), Katja Pulkkinen, treasurer (FI), and Einar Strömnes, deputy Board members (NO).

1. Home page: It was decided that Karl should soon start working on a home page for the SSP. The home page should resemble to home pages of other parsitological societies and contain e.g. some basic and historical information on the society, a membership list with e-mail addresses, information how to become a member of SSP, advertisements about future meetings and events, the statute, information on the Bulletin, photographs made during past SSP meetings and links to other parasitological societies. In the future it will be necessary to find someone who is willing to take care of the home page, and update it regularly.
2. Change of the statute: According to discussions during the General Assembly on Oct. 10th, 2001 the new elected Board is clearly supposed to prepare the joining of the SSP and the Baltic Society for Parasitology (BaSP). For this purpose the statute of the SSP must be changed. It was decided to start working on this. Karl will send the present statute and some preliminary suggestions to the Board members.
3. New members. It was decided to ask the local SSP Treasurers (Katja, Cecilia, Maria, Einar and Karl) to start a campaign to enlist new members. For this purpose the SSP Treasurer (Katja) should soon send a membership list to the local Treasurers. From this list it should be figured out locally which colleagues might be willing to join (or even rejoin) the society. Karl suggested making a small leaflet containing some basic information on the SSP together with an application. The leaflet could be sent to some contact persons for further distribution. Also the local Treasures are asked to collect the e-mail addresses of the Society members.
4. The future of the Bulletin was discussed. It was suggested that a regular printing of the Bulletin should be stopped but the Bulletin should be used, when needed, as a forum for publishing abstracts and selected review lectures of ordinary or special and joint meeting of the SSP. Organizers of future meetings are expected to cover printing costs but distribution to SSP members who are not attending the meeting could possibly be covered by the Society. Society news etc. should be published on the Home Page. Costs used for the editing, printing and distribution of the Bulletin could partly be used for the home page.
5. Request from the German Society for Parasitology on a future joint meeting. Karl will contact Dr. G. Valkiunas in Lithuania and ask him for the opinion to possibly organize a joint meeting of the Scandinavian, German and Baltic Societies in 2005. According to the answer the Vice President of the GSP, Prof. T. Schnieder will be informed by Karl.
6. The future of the society was discussed. When the SSP Home Page has been opened and a list of e-mail addresses is available our Members can be asked to define their main fields of interest.
Based on the results the topics of interest (e.g. practical veterinary and human parasitology, molecular parasitology, phylogentic and taxonomical studies, ecological studies, etc.) could be defined. These interests, or at least some of them, could then be covered during our future meetings by activating leading groups to organize attractive special sessions.
If the BaSP and the SSP will join the Board support the idea, which Prof. A. Skorping put forward at the General Assembly in Stockholm 2001, that financial sources should be found to support the unification.

08.10.01 - Karl Skirnisson, reporter in absence of the secretary

Minutes from the SSP Board Meeting, Stockholm, 6th October 2001
Present: Tellervo Valtonen, Karl Skírnisson, Mats Wahlgren, Jorun Tharaldsen, Jørn Andreassen, Gediminas Valkiunas from the Baltic Society and Tor Atle Mo.

Tellervo welcomed the Board to its last meeting that mainly focused on the agenda for the General Assembly later on the same day:
1) As chairperson of the General Assembly the Board will suggest Jørn Andreassen (DK).
2) As Secretary of the General Assembly the Board will suggest Ansi Karvonen (FI).
3) To approve the minutes of the General Assembly the Board will suggest Hans P. Fagerholm (FI) and Tor A. Bakke (NO).
4) The report of the SSP activities over the last two years will be presented by Tellervo.
5) The report of the Editor of the Bulletin will be presented by Jorun. There was a discussion about the future of the Bulletin. As very few scientists publish their results in the Bulletin, Karl suggested that the Bulletin should be reduced to cover the abstracts of the biannual meetings only.
6) The report of the Treasurer will be presented by Tor Atle.
7) The following persons will be suggested to the new Board: Karl Skírnisson (IS) as President, Maria Vang Johansen (DK) as Vice President, Charlotte Maddox Hyttel (DK) as Secretary, Katja Pulkkinen (FI) as treasurer and Cecilia Thors (SE) as Board member. The number of Board members was discussed. It was agreed that the number of Board members should be increased to 6, which would make it easier to have at least one Board member from each Scandinavian country. The new Board should suggest changes of the statutes of the Society.
8) As new Deputy Board members the Board will suggest Mats Wahlgren (SE) and Einar Strömnes (NO).
9) The Board will suggest Matthias Eydal (IS) and Tor Atle Mo (NO) as Auditors and Dag
Atle Lysne (NO) as Deputy Auditor.
10) The membership fee for the next two years was discussed. Karl suggested that the fee
should be reduced. Tor Atle argued that the Society needs the income from the fee. The
Board will suggest to keep the fee unchanged for the next two years.
11) The following persons will be suggested as Honorary Members of the Society: Jorun
Tharaldsen, Jørn Andreassen, Göran, Bylund, Odd Halvorsen and Sven Nikander.
12) Gediminas Valkiunas from the Baltic Society for Parasitology (BaSP) was invited to the Board meeting to discuss a joint meeting between the BaSP and the SSP in Vilnius in 2003. Unfortunately, the statutes of the SSP do not allow that the biannual meeting and General Assembly can be held outside Scandinavia, and thus the next meeting cannot be held in Vilnius. The new Board should suggest changes of the statutes at the General Assembly in 2003 and then a joint meeting could be held in Vilnius in 2005. The next meeting in 2003 will be held in Bergen. Arne Skorping will be asked to take the responsibility.
13) Other business.
a) The German Society for Parasitology, the American Society for Parasitology and the Baltic Society for Parasitology have send letter to SSP declaring that they would like to cooperate with us.
b) It will be suggested to establish a working group to identify and make a list of old literature. This list should be available for all SSP members. Bjørn Berland (NO) will be suggested as Chair of the group and Mats Wahlgren (SE) and Göran Bylund (FI) as Members.
c) It will also be suggested that the Society establish a Web Group that is responsible for an Internet homepage for the Society.
d) All non-Scandinavian should receive a letter telling them that they can send their fee in cash to the Treasurer to avoid the high bank transfer costs.

6.10.2001 - Tor Atle Mo, reporter in absence of the SSP Secretary