Minutes of the General Assembly of The Scandinavian-Baltic Society for Parasitology, Rovaniemi, Finland, August 31st 2007
a) Election of a meeting Chairman
b) Acceptance of the agenda
c) Election of Secretary of the meeting
d) Election of two Members who shall ratify the minutes of the General Assembly
e) The Board's Business Report for the previous period
f) The Treasurer's Report of the financial situation and the Auditors' Report
g) The General Assembly's approval of the Business Report and Accounts, and to release the Board and the Auditors
h) Election to the vacant posts on the Board
Member from the Baltics: Muza Kirjushina
Member from Finland: Juha Laakkonen
i) Election of two Auditors
j) Establishment of annual fees for the next period: Same i.e. 25 euro for ordinary members and 10 Euro for students and members who have retired
k) Establishment of the place and time for the next General Assembly: The Board suggests: Riga, Latvia, - organised by Muza Kirjushina and colleagues.
Because of considerable overlap in attendees it is suggested to be aware of the timing of the WAAVP 2009 meeting and to place the SBSP symposium at a different time if at all possible. The next WAAVP meeting will be in Calgary, Alberta, Canada, Aug 9-13, 2009
l) Other matters, which must be sent to the Board at least six weeks prior to the General Assembly.
SBSP Board business report
The board of the SBSP has met in Vilnius, 2005, and in Rovaniemi, 2007, and in-between the board has communicated successfully by email. The SBSP Webmaster, Arni Kristmundsson (IS), has successfully managed the SBSP homepage. For example information on the past and future SBSP Symposia as well as future meetings of other parasitological societies are announced - And links are provided, if Arní Kristmundsson is given the relevant information. Please supply Arní Kristmundsson with any suggestion you might have for added information to the SBSP members on this SBSP homepage!
SBSP has local treasurers in all countries and this functions very well. The finances will be further presented in the Treasurer's report by Jurijus Komisarovas.
Regarding the membership, the number of SBSP members has increased from approx. 211 in 2005 to 220 in 2007. The society has 7 members from Iceland, 31 members from Norway, 53 members from Sweden, 32 members from Denmark, 23 members from Finland, 42 members from the Baltic countries and 32 members from other countries. In total, 19 new colleagues joined the Society, while 10 have quit their membership.
Charlotte Maddox-Hyttel has represented SBSP at ICOPA in Glasgow (August, 2006) and was elected as member of the Executive Committee of the World Federation of Parasitologists (WFP) for the SBSP. Charlotte Maddox-Hyttel expressed her sincere gratitude to the board members (Heikki Henttonen (FIN), and Gediminas Valkiunas (LIT)), who are now leaving the board, and the members of the Scientific. We all wish to thank the Local Organising Committee (Heikki Henttonen and colleagues) for an excellent Symposium here at the Arctic Circle in Rovaniemi in Northern Finland with a very interesting scientific programme and a lovely social programme as well.
The Board decided, somewhat late in the preparation for this 2nd SBSP Symposium, to offer student grants to eligible student members of the SBSP. Selection criteria included evidence of studentship within the past year of application and submission of an abstract for presentation at the Symposium. In total 5 applications were received, and all applicants were granted the sum of 500 Euro to aid their participation in the meeting. The successful recipients were: Daniel Benesh (Fi), Asta Krizanauskiene (Lt), Olga Novokhatskaya (ru), Vaidas Palinauskas (Lt), and Tuula Sinisalo (Fi).
After the Symposium, the Bulletin of the SBSP will be published presenting the proceedings of this meeting, and Jorun Tharaldsen has once again been kind enough to act as the editor.
Minutes from the 1st board meeting of the SBSP, June 14th 2003 - Bergen, Norway
1. Reflections on the General Assembly (GA) including confirmation of the constitution of the new board
2. Local treasurers and their tasks
3. Homepage Webmaster and Bulletin Editor
4. Gyrodactylus workshop 2004
5. 1st SBSP meeting in Vilnius 2005
6. Other issues
Karl Skirnisson (President), Gediminas Valkiunas (Vice-president), Cecilia Thors, Einar Strømsnes, Romualda Petkeviciute, Jorun Tharaldsen (observer) Charlotte Maddox-Hyttel (Secretary; ref.)
Katja Pulkkinen (Treasurer)
1. Karl thanked everybody for a well-run GA, and the constitution of the Board was confirmed as indicated above. It is a great pleasure thus to be a united Society of Parasitologists from the Scandinavian and Baltic (and other) countries.
2. Local treasurers are: Iceland - Karl; Norway - Einar; Sweden - Cecilia; Finland - Katja; Baltics - Romualda; Denmark - Charlotte.
Tasks for the local treasurer are:
1) To establish and maintain the local membership list
2) To open an account in the name of the Society
3) To keep all transaction receipts, including receipts for purchases, bank statements, etc. This should be kept for at least 5 years.
4) To provide the Treasurer of the Society (Katja) with necessary information and transaction originals for the biannual accounting period.
It was reminded that the present accounts should be changed with regard to name (now The Scandinavian Baltic Society for Parasitology) and the new statues together with a copy of the minutes from the GA must accompany the application for such an account.
It was suggested that members might best pay for at least 2 years at a time in order to minimise their bank-fees, etc.
It was also suggested that the Baltic members should be encouraged to become SBSP members already from 2003 (fees. 25 ? / 10 ?). This will be a major task for Romualda.
3. Árni Kristmundsson is willing to continue as our Webmaster at least for the next 2 years. For the establishment of the SSP homepage Árni has been paid ?1800. We should decide at the end of the year (depending on workload) how much to pay him for his services.
Jorun Tharaldsen is willing to continue as the Editor of the Bulletin. Previously the payment for this job has been NOK 7000 per year (2-3 issues per year). This amount was established in the 1990s. However, in the future only special issues in the form of proceedings from symposia etc. will be published. Thus, payment in the future will be NOK 6000 per issue.
The board extends great appreciation for their great work to both the Webmaster and the Editor.
4. At the General Assembly was announced the intention of Tor Bakke and Kurt Buchmann to arrange a special meeting concerning Gyrodactylus under the auspices of the SBSP. According to Tor Bakke the meeting will likely be held in Oslo, Norway, where much of the research has been funded. This meeting initiative is greatly welcomed by the board. According to our Statutes, at least one member of the Board should be in the organising committee, mainly serving with an advisory function and as a liaison between the board and the organisers. It was agreed that both Einar and Charlotte participate in the committee - depending on the location of the planning meetings. Einar may have to withdraw due to demands of his PhD thesis work.
It was agreed that Karl should write a letter to the 2 organisers (Tor and Kurt) stating that the SBSP is in favour of the meeting and informing of the Board participation.
It was agreed that in such special meetings the SBSP will have no financial commitments. The Bulletin may be used for proceedings, and the costs for editing and printing (approx. NOK 20,000) must be covered by the meeting budget.
5. Gediminas will be the chairman of the Local Organising Committee for the 1st meeting of the SBSP in Vilnius in 2005. The timing for the meeting was discussed and it was agreed to ask the members via e-mail for feed back and suggestions/preferences. We suggest either the end of May or the end of September.
For the meeting there should be a scientific committee and a local organising committee including at least 2 board members. Their task will be to find funding, to find qualified invited speakers, create an enticing programme, etc.
The frame and overall decisions for the meeting should be made by early October 2003.
We should ensure that all possible means of announcing the meeting are employed including emailing the members, announcing in journals and at neighbouring societies as well as via the Secretary of the World Federation of Parasitologists (WFP).
6. It was noted that Jorun has somehow dropped off the Boards mailing list. To keep our Bulletin editor informed of the SBSP activities Jorun should be re-included in the Board mailing list.
The SSP email list apparently is flawed and needs to be updated continuously. Charlotte will send the 'bad' email addresses to the respective local treasurers for them to check up on the correct addresses.
Copenhagen, June 25, 2003
Minutes of the General Assembly of The Scandinavian-Baltic Society for Parasitology, Vilnius, Lithuania, May 28th 2005
Number of persons present (see enclosed presence list): 45 - including 41 SBSP members.
1. Opening of the meeting:
President Karl Skirnisson opened the General Assembly.
2. Election of the chairperson of the meeting:
Tellervo Valtonen was elected.
3. Acceptance of the agenda:
Agenda of the meeting was accepted.
4. Election of the secretary of the meeting:
Allan Roepstorff was elected.
5. Election of two members to approve the minutes of the General Assembly:
Jorun Tharaldsen and Jesper Monrad were elected.
6. Report of the SBSP activities over the last two years:
Karl Skirnisson presented the report on Board activities during the past period. The board of SBSP been meeting in Bergen, 2003, and in Vilnius, 2005, and in-between the board has communicated successfully by email. A homepage has been successfully established, and Arni Kristmundsson (IS) will continue as the Webmaster. The Bulletin of the SBSP has stopped as a scientific journal; however, it continues by presenting the proceedings of the scientific SBSP meetings, and Jorun Tharaldsen continues as the editor. SBSP has local treasures in all countries and this functions very well. The number of SBSP members has increased from 170 in 2003 to approx. 211 in 2005, hereof 34 members from the Baltic countries. Karl Skirnisson has presented SBSP at EMOP in Valencia (2004). Karl Skirnisson expressed his gratitude to the board members (Katja Pulkkinen (FIN), Cecilia Thors (SE), Romualda Petkeviciute (LIT) and Einar Strömnes (NO)), who are now leaving the board, and the members of the Scientific and the Local Organising Committee (Gediminas Valkiunas and colleagues) for an excellent conference.
7. Report from the treasurer:
The SBSP treasurer Katja Pulkkinen made a financial report. The society has 211 members (of which 8 are members of honour) and a fortune of 13900.50 Euro. For details see attached Treasurer's report.
8. Approval of Business and Treasurer's reports:
Both reports were approved by General Assembly and the Board was released from responsibility.
9. Election of the members of the Board:
Charlotte Maddox-Hyttel (DK) was elected as the President
Arni Kristmundsson (IS) was elected as a new member
Haakon Hansson (NO) was elected as a new member
Johan Höglund (SE) was elected as a new member
Jurijus Komisazovas (LIT) was elected as a new member
Gediminas Valkiunas (LIT) continues as the Vice president
10. Election of two auditors:
Matthias Eydal (IS) and Katja Pulkkinen (FIN) were elected as auditors.
11. The annual fees for the next period:
25 euro for ordinary members and 10 Euro for students and members who have retired were approved by General Assembly.
12. Time and location of the next General Assembly:
The next meeting and General Assembly will be held at the Arctic Centre, University of Rovaniemi, Finland (in Lapland), August 29-31, 2007.
15. Other matters
No suggestions were received from the members. The suggestion of the board to appoint two honorary members of SBSP, Docent Tellervo Valtonen (FIN) and Dr. habil Vytautas Kontrimavichius (LIT), was applauded by the General Assembly.
The new president, Charlotte Maddox-Hyttel, acknowledged the former president Karl Skirnisson for his excellent work. She expressed also her gratitude to the former members of the board during the past period and mentioned that the challenges of the next period will be to continue the updating of the homepage, recruit new members, and think of what the accumulated fortune may best be used for.
Charlotte Maddox-Hyttel Chairman
Allan Roepstorff Secretary
Jorun Tharaldsen Scrutiniser
Jesper Monrad Scrutiniser
Minutes of the General Assembly of The Scandinavian Society for Parasitology, Bergen, June 14th 2003
Number of persons present (see enclosed presence list).
1. Opening of the General Assembly:
President Karl Skirnisson opened the meeting.
2. Election of the Chairperson of the General Assembly:
Tellervo Valtonen was elected.
3. Acceptance of the agenda:
Agenda of the General Assembly was accepted.
4. Election of the Secretary of the General Assembly:
Jadwiga Winiecka-Krusnell was elected.
5. Election of two Members to approve the minutes of the General Assembly:
Qijun Chen and Ewert Linder were elected.
6. Report of the SSP activities during the last two years:
Karl Skirnisson presented the report on the activities of the Board during the past period. The Board held two ordinary meetings, one telephone meeting and frequently communicated by e-mail. The main issues discussed were the future of the SSP Bulletin, a campaign to recruit new members, establishing of a Home Page for the Society, fusion of the SSP and the Baltic Society for Parasitology and the preparation of new statutes for the joined Society. For details see enclosure.
7. Report of the Editor of the SSP Bulletin:
Jorun Tharaldsen informed that no more regular issues will be published of the SSP Bulletin. In the future the Bulletin will only publish proceedings from meetings of the Society and workshops arranged on behalf of the Society. Jorun Tharaldsen continues as editor-in-Chief.
8. Report from the Treasurer:
In the absence of the Treasurer (Katja Pulkkinen), Karl Skirnisson explained the financial report which was prepared by the Treasurer. The Society has 164 members and a fortune of 7290 Euro. For details see the attached Treasurer's account.
9. Approval of the Business and the Treasurer's reports:
Both reports were approved by the General Assembly and the Board was released from its responsibility.
10 a. Fusion of the Scandinavian and the Baltic Societies for Parasitology:
Karl Skirnisson reported that work on the joining of the Scandinavian and the Baltic Societies immediately started after the Stockholm meeting in 2001. The name of the new Society proposed by the Board is Scandinavian-Baltic Society for Parasitology (SBSP). The new statutes are based on the statutes of the SSP with some necessary adaptations, which were made in collaboration with the Board of Baltic Society for Parasitology. Gediminas Valkiunas reminded that the idea of joining the Societies was already raised by Peter Nansen 10 years ago. Contacts between the Societies were traditionally close and their fusion should have a beneficial effect on the new Society resulting in exchange of information and experience and in interesting meetings.
10 b. Acceptance of statutes for the SBSP:
The new statutes were presented by Karl Skirnisson and explained.
Both the fusion and the new statutes were unanimously accepted by General Assembly.
11. Election of Board members:
Karl Skirnisson-President (IS), Charlotte Maddox-Hyttel-Secretary (DK), Katja Pulkkinen-Treasurer (FI), and Cecilia Thors (SE) and Einar Strømsnes (NO)- remain on their posts as Board members. Gediminas Valkiunas (LI) was elected as a Vice President and Romualda Petkeviciute (LI) as a Board member.
12. Election of two Auditors:
Matthias Eydal (IS) and Tor Atle Mo (NO) were re-elected as Auditors.
13. Membership fee for the next period:
During the next period annual membership fee will be 25 Euro for ordinary members and 10 Euro for students and retired members.
14. Time and location of the next Symposium:
The first SBSP Symposium and the next General Assembly will be arranged in Vilnius in 2005. The Board will decide the exact date in autumn 2003.
15. Other issues:
Tor A. Bakke (NO) informed the GA that he and Kurt Buchmann (DK) would like to arrange a "Gyrodactylus workshop: present status and future challenges" on behalf of the SBSP either in Oslo or in Copenhagen, in 2004. Further information will be available on the SBSP Home Page.
Bjørn Berland reported about his activities on scanning old parasitological literature in order to make it accessible on the Internet and stressed that this needs a person who would start the process.
Karl Skirnisson acknowledged the local organizers of the XXI SSP Symposium for excellent work. He expressed also his gratitude to Maria Vang Johansen and Mats Wahlgren for being members of the Board during the past period and invited all members to the first meeting of SBSP in Vilnius.
Tellervo Valtonen Chairman
Jadwiga Winiecka-Krusnel Secretary
Ewert Linder Scrutiniser
Qijun Chen Scrutiniser